Resort Accountant

Allegretto Vineyard Resort is hiring! JOB OVERVIEW: Responsible for reconciling night audit report, verifying credit card transmissions, collections of cash drops and preparation of daily deposits, reconciling discrepancies and ensuring daily balancing of the accounting reconciliation process.
Auditing of time cards, semi-monthly processing of payroll; including maintaining all tip reports for charged, cash and tip outs.
Processing and filing of all Accounts Payable invoices, accounting records.
Regular and ongoing communication with vendors.
STANDARD SPECIFICATIONS: Requirements are representative of minimum levels of knowledge, skills, and/or abilities.
To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.
Qualifications: Essential: 1) Minimum 2-3 years of experience in key accounting position (Payroll, A/P, A/R, Audit) with advanced accounting skills; preferably in hospitality industry.
2) Ability to accurately compute mathematical calculations with solid understanding of basic accounting principles; 3) Aptitude and proven proficiency in using accounting computer-based software for reporting.
4) Proficient knowledge of Excel spreadsheet software and the preparation and formulation of spreadsheets.
5) Proficiency in reading and legible writing in the English language.
6) Experience with vendor contact /vendor relations.
7) High School Diploma Desirable: 1) Proficient in Excel.
2) Previous experience in a similar accounting position preferably in the hotel industry.
3) Familiar with RoomMaster, IQPOS, TimeSaver and DocLinks accounting software.
4) AA degree or Accounting Certification from AH&LA (American Hotel & Lodging Association.
Skills: Essential: 1) Work without direct daily supervision.
2) Enforce hotel’s standards, policies, and procedures with all levels of hotel staff.
3) Prioritize and organize work assignments.
4) Maintain clear and accurate records.
5) Maintain filing systems as outlined for bank deposits, payroll records, AR and A/P as it pertains to General Ledger coding, separating paid, unpaid, un-posted, unmatched etc.
6) Assist with copying, separation, and maintenance of purchasing records.
7) Maintain various utility history/comparison spreadsheets as required.
8) Ability to create spreadsheets for use in reconciling vendor accounts 9) Maintain basic service standards of phone etiquette.
10) Accurately input invoices for processing.
11) Sort, open, and distribute mail pertaining to receipt of invoices.
Desirable: 1) Ability to pacify vendors while maintaining hotel etiquette standards.
2) Intuitive ability to identify problem sources and resolutions.
3) Ability to properly identify use tax requirements & prepare adjustment JOB RESPONSIBILITIES: 1\.
Responsible for daily review and reconciliation of all income and receipts posted for the entire hotel; 2\.
Audits reports prepared by Night Auditor daily; 3\.
Prepare daily work packets, utilizing both PMS RoomMaster and IQPOS reports that show a clear and accurate accounting of property wide transactions making corrections as needed, following proper internal control procedures and documenting all changes with clearly auditable trails of transactions; 4\.
Manages and leads the Accounts Payable Process ensuring that all invoices are distributed to the proper department, signed off on, submitted daily through DocLinks and provided to GM for approval.
Responsible to keep the process moving and current; 5\.
Reconciles invoices to monthly statements received, working with the vendor to ensure proper credits are applied or to request back up and/or missing invoices keeping this process current; 6\.
Takes daily account of cash dropped, reconciles cash drops to reports, and prepares the daily cash deposits of both cash and checks received; 7\.
Responsible for making daily bank deposits, and establishing a process that ensures proper change is available and made by each outlet in preparation of daily business within the operations, including cash bars; 8\.
Takes audit of all cash banks according to established corporate practices; 9\.
Prepares Petty Cash Check Requests; 10\.
Records Restaurant tip and tips outs daily in Tip Report spreadsheet, reconciling the daily tip reports through IQPOS and the Server’s Tip Report Slips to ensure accuracy and addresses any discrepancies; 11\.
Prepares Banquet Gratuity spreadsheet distributing service charges in accordance to our Banquet distribution process and provides back up to support the payouts; 12\.
Runs payroll reports for each department, and audits time cards for accuracy.
Assists to ensure management of OT and meal penalties; 13\.
Ensure clean and accurate payroll is submitted on time bi-monthly; 14\.
Participates in the F&B Audit process, spot-checking for accuracy; 15\.
Assist in providing back up and reports related to food credits or comps; 16\.
Prepares all End of Month reports including inventory reports, all direct bills ensuring collections are made based on agreement; 17\.
Works with the Front Office Managers in ensuring timely responses on any charge disputes; 18\.
Oversees the process of Gift Certificate Purchases; 19\.
Maintains inventory of all Office Supplies, works to establish a protocol to eliminate over purchase of items and establishing par levels.
Responsible for all ordering; 20\.
Cash: $4,000.
00 Bank Reconciliation every month for petty cash replenishment; Assist Front Desk, Restaurant, Banquet Requirements for change.
Bank deposits (Wells Fargo) 2-3 times a week based on demand.
Petty cash receipts and reporting.
Posting of SQUARE transactions to folio from Banquet activity.
21\.
VISA Credit Card: Review all transactions to reconciled with monthly statement.
Document on excel spread sheet for corresponding departments and expense detail.
On average of about 150 transactions.
22\.
Accounts Payable: Review all invoices for proper approval, coding and scanning to out corporate office for payment.
23\.
Inventory: Maintain inventory reports for F&B (Food and Beverage).
Requires new products and pricing changes.
Month end package requires this report with full details and total value.
24\.
Spa Accounting Support (Payroll & Gratuities): Review the daily POS tickets for treatment hours and gratuity.
This needs to be posted in PROPEL on a daily basis.
25\.
F&B Daily Restaurant Gratuity: Review all service tickets to determine all corresponding gratuities for servers, bussers, bartenders and hosts.
Post on excel spreadsheet for gratuity consolidation for payroll.
26\.
Banquet Gratuity: Review Banquet team support hours.
Review the hours worked and the gratuity charged for the day.
This is posted on an excel spreadsheet the payroll submission.
27\.
Daily Work Package: Complete the daily work package with all COMP receipts (Room and Restaurant).
Bank deposit receipt – Housekeeping Report – Check Deposit Information Approval required by General Manager and scanned to out corporate office.
28\.
Month-end Work Package: Attain the customer file from Sales.
Review Deposits – Charges (BEO) – Room Block reservation report – possible special gratuities – event detail summary.
Compile an event bill which MUST balance to room master balance.
29\.
Payroll: Review the missed punches, review for position code changes, insert missed punch requests and vacation and sick time requests, insert gross receipt totals, insert restaurant gratuity totals, insert wine room gratuity totals, insert banquet gratuity, insert housekeeping inspection bonus, valet parking gratuity, guest services up sell bonus, room block housekeeping gratuity, bell tip gratuity.
30\.
Provide manager time sheets and review for any changes of hours.
31\.
Reconcile to Room Master totals and provide a balancing report.
32\.
Check distribution 33\.
Print time sheets and attach to paychecks by department Please send your resume or you may fill out an application at: 2700 Buena Vista Dr, Paso Robles, Ca