We are a local construction company seeking an Accounting Clerk/Receptionist.
The Accounting Clerk/Receptionist is responsible for providing financial, administrative, and clerical support to the appropriate department.
The Accounting Clerk/Receptionist position completes payments and controls expenses by receiving payments, processing, verifying and reconciling invoices.
They oversee making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, receiving, and reviewing invoices for accuracy, paying suppliers, and recording the company's short-term debts including processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
This position will also handle incoming calls and assist or transfer calls to the appropriate department while delivering excellent customer service, and will greet guests and employees, assist with general inquiries, and provide a positive and professional experience.
Responsibilities:
• Process accounts payable and receivable transactions with accuracy and efficiency.
• Assist with accounts receivable billing – fixed fee, time and materials and change orders.
• Review invoices for accuracy, appropriate documentation and route for proper approval prior to processing
• Manage communication with vendors and customers regarding payment status, invoice requests and inquiries as needed
• Reconcile vendor statements and resolve any discrepancies with vendors
• Greet and welcome visitors, and guests in a friendly and professional manner
• Answer phone calls, take messages, and provide information or direct inquiries to the appropriate staff member.
• Work cross-functionally with other departments on resolving issues
• Run aging reports to identify outstanding invoices or credits
• Assist with various tasks assigned by management /departments.
• Maintain credit notes for customers.
• Prepare contract invoices.
• Manage corporate credit card reporting and out-of-pocket employee expense reimbursements
• Performs other duties as required to support the accounting department
• Ordering of office supplies
• Daily postal runs to deliver and pick up mail
Qualifications:
• Minimum of 2 years of college or equivalent experience
• Proficient with accounts payable software/experience in QuickBooks and MS Office Suite, particularly in Excel
• Familiarity with standard accounting procedures and principles.
• Ability to adapt to a dynamic work environment and prioritize tasks effectively.
• Proficiency in using relevant accounting software.
• Excellent communication skills for effective collaboration
• Detail-oriented with strong and effective organizational and time management skills
• Strong customer service skills, excellent communication skills (both verbal and written), as well as good interpersonal skills
• Team player, positive attitude, professional demeanor
• Clean driving record
We offer competitive wages, based on experience.
With growth opportunities within the company.
Benefits include health insurance, vacation, sick leave, and 401(k) retirement plan after eligibility requirements have been met.
Please send an email with your contact information, experience, and qualifications.
Attach your resume if possible.
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