HR/Payroll Coordinator

Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States.
Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods.
We are a proud member of the Pacific Coast Building Products Family of Companies.
We are looking for a dynamic HR/Payroll Coordinator (Bilingual in Spanish, preferred) to join our team! Office Location: San Luis Obispo, CA (not a remote or hybrid job) Salary: $20-$25/hr.
DOE FLSA Status: Non-Exempt Basalite Provides GREAT Benefits! Competitive Wages Family Owned/Oriented Holiday Pay 401K and Profit Sharing Retirement Plans On-the-Job Training Advancement Opportunities Vacation Pay (Up to 80 hrs.
the first year!) Medical, Dental, & VSP Plans available Steady, Year-Round Employment Employee Discounts & more POSITION SUMMARY: Under the supervision of the Accounting & Admin Manager, this position is responsible for personnel administrative duties, payroll time-keeping, assisting staff members with benefits questions and maintaining HR/Payroll programs and processes alive and in the forefront as well as serving as the site HR/Payroll Coordinator and assists in accounting department; and is responsible for supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success.
Performs other related duties as assigned.
SUPERVISION RECEIVED: General Supervision ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following.
Other duties may be assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HR/Payroll Duties Coordinates and prepares paperwork for hiring, rehiring, layoff, terminations and all status changes.
Sets up drug testing, pre-employment physicals, background/credit checks.
Recruits and onboards new employees, in-person, and orients the new hires with company policies, procedures and benefits.
Works closely with Safety Coordinator, Risk Management, and Subsidiary HR in Worker’s Compensation documentation and training.
Maintains and updates all personnel records in SuccessFactors – Employee Central (HRIS).
Maintains confidentiality in all aspects of administering duties and responsibilities.
Assists employees with questions regarding pay, health insurance, benefits and completion of required forms.
Handles communication with PCCI regarding health insurance and other benefit programs.
Coordinates communication concerning payroll and HR with employees, supervisors, and managers.
Updates the timekeeping system by making necessary corrections to the employees’ and/or temporary employees’ timesheets, cost centers, daily.
Review temporary staffing invoices to ensure all hours billed match time worked.
Run various payroll reports to ensure supervision compliancy with meal and rest breaks as well as overtime; Communicates employees’ questions about HR/Payroll to the Subsidiary HR Team.
Audit and distributes bi-weekly payroll.
Distributes semi-monthly payroll.
Collects and audits all payroll timecards for temp employees and is verified and submitted to proper agency.
Communicates employee changes to PCCI Payroll and Human Resources regarding benefits, W-4 changes, 401(k) changes, etc.
Plans for and coordinates company social activities including Company picnic and Company Thanksgiving and Christmas luncheons and Adopt-A-Family events.
Participates, supports Wellness Program.
Local supply purchasing on occasion – e.
g.
, meeting supplies, continental breakfast items, or office supplies, Adopt-A-Family supplies.
May involve driving of personal vehicle.
Coordinates with PCCI to prepare for Annual Benefit and Open Enrollment meetings.
Communicates/conducts informational meetings for employees on Open Enrollment benefit changes.
Meets with employees in person to resolve various issues.
Maintains and updates communication bulletin boards around the plant and office with job postings, company news, etc.
Offers guidance and uses knowledge of various leave laws, …i.
e.
, FMLA, KinCare, Paid Family Leave, State Disability Insurance, Pregnancy Leave laws.
Ensures Labor posters are current and posted at appropriate locations within the plant.
Submits location’s news/happenings to Pacific Update magazine.
Assists the Adopt-A-Family committee when needed.
Stays abreast of changing compliance regulations, labor and payroll laws (federal and state).
Follows Company established payroll and Human Resources policies and procedures to ensure maximum compliance.
Perform all other duties and responsibilities assigned from time to time by the company or its designated representative.
Attends safety meetings and abides by all safety rules set forth by company and governmental regulatory agencies.
Predictable and Regular attendance is required.
Accounting Duties Responsible for processing Accounts Payable (Vendor) Invoices.
Scan Incoming Accounts Payable Invoices.
Develop and maintain a program to verify accuracy of inbound and outbound material loads.
Assists with month-end close requirements Manage petty cash, daily deposits and mail pickup daily.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
High School diploma or equivalent required, college level courses a plus.
3 or more years of human resources and payroll preferred.
Bilingual in Spanish preferred.
General knowledge of Federal and State Leave Laws.
Excellent communication skills – Written and Verbal.
Basic math abilities.
Add, subtract, multiply and divide.
Ability to multi-task.
Excellent interpersonal skills.
Professional demeanor.
Ability to problem solve; and work with little or no supervision and stay on task.
Ability to operate personal computer, printer, 10-key adding machine, copier, and any other equipment required to perform duties.
Knowledge of Microsoft Office systems- Excel and Word.
Valid Driver’s License Predictable and Regular attendance is required.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Frequently required to use hands to finger, handle or feel, reach with hands and arms, talk and listen, stand, walk, and sit.
Occasionally required to bend at the waist.
Lift and/or move up-to 25 pounds.
Up-to 5% travel time required (Infrequent travel to other Company facilities may be required).
Driving personal vehicle to attend meetings or administer duties.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Office and Plant environment with moderate noise to loud noise, exposure to dust and moving machinery.
Weather elements (rain, wind, cold/heat) including extreme temperatures when walking to the plant operations.
Wear mandatory and/or other appropriate personal protective equipment (PPE) when walking to the plant operations This is a regular, full-time position with competitive compensation and full benefits including medical/dental insurance, disability benefits, life insurance, 401(k), profit sharing retirement plan, and wellness programs.
We are an equal opportunity employer and promote a drug free workplace