OFFICE TECHNICIAN (TYPING)

Job Description and Duties The Office Technician (Typing) will be directed by the Nursing Coordinator of the Central Staffing Office or designee in the Central Staffing Office (CSO) at the Department of State Hospitals – Atascadero (ASH).
The incumbent will be responsible for the following duties but not limited to: • Telephone communication, scheduling appointments, and relaying telephone messages with Nursing Coordinator in the CSO.
• Manage departmental computer files; requires periodic review of files and procedures currently in the computer system, updating, storage, or purging, as required.
• Perform office timekeeping duties for assigned staff; maintain and update regularly, the CSO staff emergency contact information electronic file.
• Use personal computer to type assignments that include correspondence, reports, staffing procedures, action memos, and other written communications for departmental functions assigned to CSO.
• Track and schedule recurring meetings and responsibility for transcribing minutes, including typing, proofing, and distribution and tracking of agendas, attendance forms, and other necessary attachments to applicable people.
• Act as a consultant and resource for CSO filing system, filling out various forms, tracking systems, supply ordering, property acquisition, office equipment function and use, and other tasks, as requested.
• Area Specific Safety Representative for CSO.
Candidates may be offered Alternate Work Week Schedules (AWWS) after qualifying time in service met.
This position will be filled pending budget approval.
In order to be considered for this job vacancy, you must satisfy one of the following requirements: 1.
BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at Office Technician (Typing) Exam Bulletin, OR 2.
BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR 3.
BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.
*Minimum qualifications will be verified prior to being scheduled for an interview.
Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts and/or out of class paperwork.
MINIMUM QUALIFICATIONS: Either I: One year of experience in California state service performing clerical duties at a level of responsibility equivalent to that of an Office Assistant, Range B.
OR II: Experience: Two years of experience in typing and clerical work.
[Academic education above the twelfth grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience.
Students who are enrolled in the last semester or its equivalent of course work, which upon completion will fulfill these requirements, will be admitted to the examination, but they must submit evidence of completion before they can be considered for appointment.
] *If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.
Keywords: receptionist, consultation, administrative assistant, administrative assistance, administration, scheduling, front desk.
You will find additional information about the job in the Duty Statement.
Working Conditions This position requires you to work within the Secured Treatment Area (STA).
Job Code #: JC-408109 Position #(s): 455-600-1139-001 Working Title: Office Technician (Typing) - Central Staffing Office Classification: OFFICE TECHNICIAN (TYPING) $3,369.
00 - $4,217.
00 A Work Location: San Luis Obispo County Telework: In Office Job Type: Permanent, Full Time Facility: DSH - Atascadero Department Information The Department of State Hospitals – Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California.
Located on the central coast of California, the Department of State Hospitals – Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks.
We invite you to join our professional and talented workforce.
Department Website: https://www.
dsh.
ca.
gov Special Requirements The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section).
You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired.
Additional information regarding acceptable typing tests is available at the CalCareers.
ca.
gov website.
Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD.
678) to be considered for this position.
Higher degrees cannot be accepted without evidence of the lower degree that leads to it.
Please note: foreign transcripts must include a verification for US equivalency through an independent company.
You MUST submit a valid typing certificate with a minimum speed of 40 WPM that meets CalHR Requirements.
Typing tests for certification must be 5 minutes in length and proctored either virtually or in person.
Candidates that are current State employees in a typing classification DO NOT need to submit a typing certificate.
Out of Class: If using Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience.
Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/18/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.
CalCareers.
ca.
gov.
When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of State Hospitals Attn: DSH - Atascadero Employment Office PO Box 7005 Atascadero, CA 93423-7005 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of State Hospitals DSH - Atascadero Employment Office 10333 El Camino Real Atascadero, CA 93422 Building 105 08:00 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.
CalCareers.
ca.
gov.
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional.
It may be included, but is not required.
Other - Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD.
678) to be considered for this position.
Higher degrees cannot be accepted without evidence of the lower degree that leads to it.
Please note: foreign transcripts must include a verification for US equivalency through an independent company.
Please redact birthdate and social security number from degree/transcripts.
Other - You MUST submit a valid typing certificate with a minimum speed of 40 WPM that meets CalHR Requirements.
Typing tests for certification must be 5 minutes in length and proctored either virtually or in person.
Candidates that are current State employees in a typing classification DO NOT need to submit a typing certificate.
Other - Out of Class: If using Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience.
Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
If you are not basing your eligibility on education or out of class experience, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
The request should be made at the time of contact to schedule the interview.
Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits There are many benefits to joining our team! The State of California has a generous benefits package including: • Medical Benefits, including health, dental, and vision insurance • Paid Holidays and leave • Defined benefit retirement program • Savings Plus Program (401(k), 457) • Commute Program • Employee Wellness Program • Employee Assistance Program Additional benefit information can be found on the CalHR website and the CalPERS website.
Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: https://www.
dsh.
ca.
gov Hiring Unit Contact: DSH-Atascadero Employment Office (805) 468-3384 ASHEmployment@dsh.
ca.
gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: Pearl Melena (805) 468-2007 Pearl.
Melena@dsh.
ca.
gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Requirements All interested candidates must submit a Standard State Application Form (STD.
678), with original signature, and indicate Office Technician (Typing) AND 455-600-1139-001 AND JC-408109 in the Examination/Job Title Section.
Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD.
678) to be considered for this position.
Higher degrees cannot be accepted without evidence of the lower degree that leads to it.
Please note: foreign transcripts must include a verification for US equivalency through an independent company.
You MUST submit a valid typing certificate with a minimum speed of 40 WPM that meets CalHR Requirements.
Typing tests for certification must be 5 minutes in length and proctored either virtually or in person.
Candidates that are current State employees in a typing classification DO NOT need to submit a typing certificate.
Out of Class: If using Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience.
Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
*Applications postmarked on the final filing date will be accepted.
Scanned, copied or faxed applications will not be accepted.
*Applications will be screened and only the most competitive will be offered an interview.
*Any limited-term appointments may transition in to a permanent appointment.
Additional Information Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
This position requires candidates to pass a Medical Evaluation.
You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.