Emergency Hire Administrative Support Coordinator II - College of Engineering-Advancement
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Posted : Saturday, November 04, 2023 08:40 PM
Emergency Hire Administrative Support Coordinator II - College of Engineering-Advancement
Job No: 534910
Work Type: Staff
Location: San Luis Obispo
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Job Summary
Under supervision of the CENG Assistant Dean of Development and External Relations, this position is responsible for financial reporting, gift processing, calendaring, travel, procurement, events, and administrative support for the CENG Advancement and Marketing Teams.
The incumbent provides excellent customer service within the Dean's Office to assist donors, visitors, students, and faculty.
The incumbent works closely with all college staff to schedule and coordinate meetings and events and is responsible for reception in close coordination with other dean's office administrative staff.
This position may supervise or direct work for student assistants and assist with special projects for the CENG Advancement, Dean's Office leadership, and Marketing and Communications teams.
Essential Job Functions Administrative support for Assistant Dean for Development.
Calendaring Travel Procurement Special Projects as needed.
Gather narrative and financial information for reports.
Events Coordinate meals, location, appropriate reservations and any related documentation needed for approvals such as hospitality form and alcohol approval.
Coordinate with other Dean's Office staff to support Dean's Office events including internal and external outreach and marketing.
Office supplies - ordering, inventory Procurement card and related finance reconciliations monthly.
Gift Processing Receive gifts and process timely and appropriately per central Development Office standards.
Coordinate gift processing and acknowledgements.
Ensure timeliness of recognitions.
Financial Reporting Run reports as needed Coordinate with CENG Director of Finance on advancement budget and support budget tracking.
Marketing and Communications Update website as needed in accordance with Cal Poly and CENG marketing standards.
Order marketing materials Proof marketing materials Assist with minor design or communications work as needed.
Create and maintain letter templates.
Reception Open/Close office when needed.
Check voicemails as needed.
Answer main phone line, answer general questions, take messages and/or forward calls appropriately as needed.
Check dean's office email account and respond to general inquiries or distribute/forward appropriately Mail distribution, ensure timely and accurate distribution of mail for dean's office and CENG departments including reimbursement warrants as needed.
Maintain clean and organized front office space and supply room as needed This position is eligible for a telecommute arrangement (four days in the office, one day remote) pursuant to Cal Poly's Telecommuting and Remote Work Guidelines and the CSU policy requiring that all work be performed within the State of California.
Education and Experience High school diploma or its equivalent.
Five years of general office support or technical experience.
(Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience) Salary: Anticipated Hiring Range: $21.
24 - $23.
36 per hour Classification Range: $21.
24 - $34.
81 per hour Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system.
Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice.
Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.
See our benefits website for additional information.
Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community.
Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention.
California Poly is an affirmative action/equal opportunity employer.
Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly.
Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment.
Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be "Designated" under California State University's Conflict of Interest Code.
This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.
Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.
e.
H-1B visas).
To Apply: All applicants must apply online at: https://jobs.
calpoly.
edu/sl/en-us/job/534910/emergency-hire-administrative-support-coordinator-ii-college-of-engineeringadvancement .
About Us Cal Poly is a nationally ranked, four-year, comprehensive public university.
Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco.
With a budget of $168.
5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members.
Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community.
Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention.
California Polytechnic State University is an affirmative action/equal opportunity employer.
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The incumbent provides excellent customer service within the Dean's Office to assist donors, visitors, students, and faculty.
The incumbent works closely with all college staff to schedule and coordinate meetings and events and is responsible for reception in close coordination with other dean's office administrative staff.
This position may supervise or direct work for student assistants and assist with special projects for the CENG Advancement, Dean's Office leadership, and Marketing and Communications teams.
Essential Job Functions Administrative support for Assistant Dean for Development.
Calendaring Travel Procurement Special Projects as needed.
Gather narrative and financial information for reports.
Events Coordinate meals, location, appropriate reservations and any related documentation needed for approvals such as hospitality form and alcohol approval.
Coordinate with other Dean's Office staff to support Dean's Office events including internal and external outreach and marketing.
Office supplies - ordering, inventory Procurement card and related finance reconciliations monthly.
Gift Processing Receive gifts and process timely and appropriately per central Development Office standards.
Coordinate gift processing and acknowledgements.
Ensure timeliness of recognitions.
Financial Reporting Run reports as needed Coordinate with CENG Director of Finance on advancement budget and support budget tracking.
Marketing and Communications Update website as needed in accordance with Cal Poly and CENG marketing standards.
Order marketing materials Proof marketing materials Assist with minor design or communications work as needed.
Create and maintain letter templates.
Reception Open/Close office when needed.
Check voicemails as needed.
Answer main phone line, answer general questions, take messages and/or forward calls appropriately as needed.
Check dean's office email account and respond to general inquiries or distribute/forward appropriately Mail distribution, ensure timely and accurate distribution of mail for dean's office and CENG departments including reimbursement warrants as needed.
Maintain clean and organized front office space and supply room as needed This position is eligible for a telecommute arrangement (four days in the office, one day remote) pursuant to Cal Poly's Telecommuting and Remote Work Guidelines and the CSU policy requiring that all work be performed within the State of California.
Education and Experience High school diploma or its equivalent.
Five years of general office support or technical experience.
(Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience) Salary: Anticipated Hiring Range: $21.
24 - $23.
36 per hour Classification Range: $21.
24 - $34.
81 per hour Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system.
Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice.
Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.
See our benefits website for additional information.
Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community.
Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention.
California Poly is an affirmative action/equal opportunity employer.
Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly.
Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment.
Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be "Designated" under California State University's Conflict of Interest Code.
This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.
Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.
e.
H-1B visas).
To Apply: All applicants must apply online at: https://jobs.
calpoly.
edu/sl/en-us/job/534910/emergency-hire-administrative-support-coordinator-ii-college-of-engineeringadvancement .
About Us Cal Poly is a nationally ranked, four-year, comprehensive public university.
Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco.
With a budget of $168.
5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members.
Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community.
Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention.
California Polytechnic State University is an affirmative action/equal opportunity employer.
jeid-f7d68310cf817344868805e3d05f9140
• Phone : NA
• Location : 1 Grand Ave., San Luis Obispo, CA
• Post ID: 9049410252
