Document Control Specialist

We are hiring Rockstars to join our Sauer Brands team! Overall Goal of Position: This position is responsible for managing the document control process for the Spice Business Unit and helping to make OurRecipe@SauerBrands: Job Summary Develops, writes, and edits material for product specifications, manuals, work instructions, policies, procedures, raw ingredient specifications, lists, forms, and related technical and administrative publications, and controls changes in company documents and Bills of Materials.
This position reports to the CBU Supply Chain Manager and supports the Spice Business Unit.
Key Duties and Responsibilities • Oversees the Engineering Change Request/Order process.
Catalogs and tracks assigned open action items through project completion and obtain required approvals to incorporate approved changes for Bills of Materials and controlled documents.
• Integrates process changes within the company operating system by creating & maintaining Bills of Materials, Item #s, and production detail as needed.
• Provides New Item Setup to include assignment of Product Universal Product Codes (UPC), Global Trade Item Number (GTIN#(s)) and new Item Number assignment at all Product levels as well as Bill of Material (BOM) creation, maintenance through obsolescence providing system traceability through ECR/O process.
Responsible for setting up Product Routings, Production Area, and sourcing templates.
• Responsible for Product Discontinuation Process, identifying unique item components and remaining dollar value and document archiving via ECR/O Process.
• Ensures product released documents are reviewed, approved, and released to production via Document Management System (DMS).
• Annually oversee Document Owner controlled documents to ensure accuracy and maintain overall document integrity.
• Maintains Safety Data Sheets (SDS) within Document Management System (DMS): Catalogs, Organizes Electronic Files and Distributes Hard Copies to Production Notebooks for Hazardous Materials: (Maintenance Supplies, Raw Ingredients, and Office Supplies.
• Assigns control numbers to all documents and maintains records and files of all those documents and their revisions.
In addition to hard-copy document files, designs and maintains an online database to store information and produce reports relating to company documentation.
• Processes change requests whenever a change relating to controlled documentation is needed.
Confer with document originators to resolve discrepancies and compile required changes to documents.
Maintain records of all changes and communicate changes to appropriate personnel.
• Ensures processes and procedures related to product specifications, manuals, work instructions, policies, procedures, raw ingredient specifications, lists, forms, and related technical and administrative publications and controls changes are aligned with rest of BU.
Performance Standards (the criteria that will be used to evaluate performance) • Safety • Wears PPE, attends safety meetings, shows a commitment to their personal safety as well as the safety of their peers; practices SafeStart concepts • Quality • Accurate and complete paperwork, no discipline issued for quality; sanitation/housekeeping up to company training standards • Initiative • Sees what needs to be done and does it w/o being asked; suggests/implements solutions to problems; embraces change to help increase productivity; accepts and implements new procedures as directed • Attendance • Shows up on time, ready to work whole shift each day; accurate with breaks; minimal missed punches • Communication • Creates open channels of communication with all levels of team; expresses ideas clearly and concisely; keeps others well informed as needed; listens carefully to input and feedback • Integrity • Demonstrates responsible and honest behavior in all roles, tasks and responsibilities; demonstrates understanding and respect for all people of all backgrounds • Teamwork • Demonstrates positive working relationships with co-workers and effectively handles conflict situations; embraces new ideas and opinions and trusts fellow co-workers; seeks win-win solutions with co-workers • Job Knowledge/Training • Has good knowledge of techniques, processes, procedures, services, equipment and materials required to perform the job; keeps current with all company required training courses • Culture Building • Organizational Health KPIs • KPIs for OurRecipe • What you do and how you act • Leadership and contribution to overall success of SBI • Personal Effectiveness-meeting timelines and productivity requirements (quantity and quality of work) • Personal interaction, communication and teamwork with internal and external parties, consistent with OurRecipe@SauerBrands What We Are Looking For: Characteristics, skills, experience, education and performance history needed for success in the position: • Personal Characteristics • Professional Demeanor • Entrepreneurial drive and the desire to “build a business”.
• Passionate, outgoing, energetic, and results oriented personality • Overall confidence in one abilities and comfortable communicating the facts • Smart, creative and inquisitive • Character and Integrity-Does the right thing even when no one is looking • Disciplined approach, and accountable for KPIs.
• No excuses mindset.
Accountable and reliable.
• Dependable team player with positive attitude • Determination/Grit-Pursuit of Excellence • Passion for organization, and attention to details • Personal values that mesh with SBI values • Performance History • Documented history of making improvements in assigned work area/responsibilities • Stellar references based on contributions and performance • Demonstrated proficiency in the following Areas • Ability to manage and prioritize project assignments from start through completion • Ability to work and thrive under time constraints and juggle/prioritize responsibilities • Ability to communicate with multiple departments and management • High attention to detail, self-motivated and ability to work in high paced environment • Team oriented, collaborative, diplomatic, and flexible • Education & Experience: • Bachelor's degree (B.
A.
) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Ability to use Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft Visio, Microsoft PowerPoint, and various other computer software as needed.
• Other: • Based in San Luis Obispo, CA