Administrative Assistant

*Administrative Assistant* *J&L Wines *is family*-owned* regional wholesale distributor of wines and alcoholic beverages based in Paso Robles, California.
We have been locally owned and operated since 1981 and distribute to the finest licensed retailers throughout California’s Central Coast and Central Valley.
We are seeking a dynamic, energetic, and detail-oriented *Administrative Assistant* to join our team in our Paso Robles office.
The Administrative Assistant provides administrative support to management, our Sales team and our Vendors.
The position will assist in order processing, invoice reconciliation, managing customer credits, and generally providing support to contribute to the efficient operations of all departments including but not limited to accounting, sales support, file maintenance, etc.
This position will also assist with marketing and purchasing functions as well have other assigned administrative responsibilities.
This position is full-time, work hours M-TH, 8:30-5 pm and FR 9:00-3PM.
*Required Skills * *MANDATORY QUALIFICATIONS:* College level education One year minimum business experience which included purchasing and product management/marketing responsibilities.
Excellent communication skills, both written and verbal.
This position requires a great deal of interaction with a variety of people within the company as well as with customers.
Excellent computer skills including experience with Microsoft Office programs, with focus on Excel and Outlook.
Highly organized, attention to detail and follow-up.
Ability to organize, prioritize, and accomplish multiple projects.
Cooperative and friendly.
Able to accept work from a variety of people and maintain a positive and motivated attitude.
This position requires a professional manner in meeting the needs of both suppliers and external customers.
Must be able to maintain confidentiality.
Must have the ability to handle frequent interruptions and telephone calls and return with full focus to the task at hand.
Demonstrated ability to work independently with moderate supervision and with other team members in a cooperative, professional manner.
Uses multi-function telephone with ease and efficiency.
*PREFERRED QUALIFICATIONS: * Some experience in an administrative position Experience working with Microsoft PowerPoint & Adobe software.
Good understanding of finance and accounting functions *Essential Duties and Responsibilities include the following; other duties may be assigned.
* * Provides daily sales support activities including answering the telephone and welcoming visitors.
* Assists in product management and purchasing functions under guidelines and supervision of senior management.
* Marketing: Provides support for company product presentations.
Provides support for company website and social media.
* Supports pricing and programming administration.
* Provides high level administrative support to the company management which may include special projects, preparing presentations, etc.
* Completes various clerical tasks and provides general administrative support to all departments as assigned.
* Understands and complies with ethical, legal and regulatory requirements applicable to our business.
*PHYSICAL DEMANDS:* Ability to frequently and accurately communicate verbally with customers via the telephone and written via letters & email.
Ability to work with computer equipment frequently, along with operation of office copiers, facsimile and other office equipment.
Occasionally move objects ranging in weight of up to 40 pounds.
*We offer excellent benefits and competitive wages in a wonderful environment in which to work.
* Job Types: Full-time, Part-time Pay: $20.
00 - $23.
00 per hour Expected hours: 38 per week Benefits: * 401(k) matching * Dental insurance * Health insurance * Life insurance * Vision insurance Schedule: * 8 hour shift Experience: * Customer service: 1 year (Preferred) Work Location: In person