Contracts and Grants Analyst II/III

Position Information Job Title Contracts and Grants Analyst II/III Posting Number 201000674 Posting Type Regular Contract End Date Salary Range $65,000-$78,000 annually Hiring Range Full Time or Part Time Full Time If Part Time, List Work Hours Position Summary Information Job Description Summary In support of the University’s research, creative, and scholarly activities, the Sponsored Programs Office provides postaward financial and compliance oversight for sponsored projects.
The Contract and Grant Analyst II/III is responsible for post-award management and financial oversight of contracts, grants, center and institute accounts, and fee-for-service activities; representing the Corporation to sponsors in the negotiation of complex contracts for sponsored project funding; interpreting and analyzing federal, state, and sponsor regulations; financial tracking, reconciliation, and reporting on sponsored project accounts to the Corporation, University, CSU Chancellor’s Office, and sponsors; and providing guidance and information to project directors and other sponsored project staff in support of compliant postaward project management.
This position may be eligible for a hybrid work arrangement (partial teleworking) after an initial training period is completed.
The department will evaluate a candidate’s qualifications/experience to determine if the individual will be hired on at a level II or a level III analyst.
Minimum Qualifications Contracts & Grants Analyst II: Equivalent to graduation from a four-year college or university.
Two years of technical or administrative experience.
A graduate degree in a related field may be substituted for one year of the required experience.
Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Contracts & Grants Analyst III: Equivalent to graduation from a four-year college or university.
Three years of technical or administrative experience.
A graduate degree in a related field may be substituted for one year of the required experience.
Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Preferred Qualifications Contracts & Grants Analyst II: • Experience working in a university or higher education setting.
• Experience with financial accounting or financial grants management.
• Experience with subawards or subcontracts.
• Knowledge of Microsoft Office, including Outlook, Word, Excel, Access, and PowerPoint, and ability to quickly learn a variety of standard office computer programs; and experience with computer applications and webbased programs to enter and retrieve information, program databases, and research award regulations.
• CRA certification.
Contracts & Grants Analyst III: • Experience working in a university sponsored programs or similar office with experience in grants and contracts management and reporting.
• Experience preparing, issuing and monitoring subawards or subcontracts.
• Knowledge of Microsoft Office, including Outlook, Word, Excel, Access, and PowerPoint, and ability to quickly learn a variety of computer programs, as well as specific knowledge of project financial reporting and drawdown websites ( i.
e.
, Research.
gov, Grants Online, Payment Management System, ASAP), and other various computer applications and web-based programs to enter and retrieve information, program databases, and research award regulations.
• CRA certification.
Physical Demands • Hearing and speaking to exchange information in person or on the telephone.
• Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator.
• Seeing to read a variety of materials.
• Sitting or standing for extended period of time.
• Commuting on an as needed basis to outside meetings and training locations.
Typical Essential Functions Duties and Responsibilities • Independent management and oversight of sponsored projects to ensure they are managed in compliance with all relevant Federal, State, CSU System, Campus, and Agency regulation.
• Compose and negotiate complex sponsored contracts, and review sponsor award documents to implement appropriate post-award management and financial oversight.
Represent the Corporation in communications with sponsors regarding project amendments, reporting, and management.
• Interpret and analyze regulations and policies to resolve issues and determine the appropriateness and risk associated with approval of exceptions.
• Provide guidance to faculty to ensure adherence to specific agency requirements in the financial and compliance oversight of the sponsored research projects.
• Provide post-award administrative management including, but not limited to, grant, contract and subagreement negotiation and approval, institutional certifications, account establishment, project re-budgeting, expenditure allowability, regulatory compliance, timely invoicing of sponsors, and financial project reporting.
• Provide financial compliance oversight of unusually complex projects such as clinical trials, industry agreements, research centers, foreign projects, subcontracts, and consulting arrangements.
• Interact with other internal administrative units on campus and provide on-going updates and information regarding the status of research activities, as appropriate, to project directors, deans and/or department chairs, and organization executive management.
• Oversee and direct the project closures and record retention management to ensure contractual obligations and compliance requirements are met, including assisting with various internal and external audit reviews.
• Responsible to maintain broad knowledge and understanding of relevant policies, procedures, and best practices across all the operation’s subject areas and agencies.
• Attend training and maintain skill currency as appropriate to safely and effectively complete assignments.
• Create and present topical workshops to faculty, department chairs, deans and program directors.
Collaborate with the Director and Operations Manager to develop, implement, and evaluate new and innovative outreach program initiatives to encourage campus participation in effort to increase external funding and improve compliance.
• Perform other duties as assigned.
The Corporation reserves the right to add or change duties at any time.
Position Requirements • Working knowledge or the ability to quickly learn grants and contracts management and research administration policies and procedures, with the ability to analyze, comprehend, interpret and apply legislative information, and legal/contractual language.
• Working knowledge or the ability to quickly learn government regulations, cost principles and administrative requirements applicable to contracts and grants, including, but not limited to, Integrated CSU Administrative Manual (ICSUAM), Campus Administrative Policies (CAP), California Education Title 5, Executive Orders, Office of Management and Budget (OMB) circulars, Code of Federal Regulations (CFRs), Federal Acquisition Regulations (FARs), system-wide, and local policy, and other research compliance requirements (e.
g.
Export Control, Conflict of Interest, Human Subjects, Ethics Training, etc.
).
• Ability to keep abreast of issues in higher education and research administration.
• Ability to take initiative, independently plan, organize, coordinate and prioritize work, and perform in various situations where numerous and diverse demands with time constraints and overlapping requirements are involved.
• Ability to research and analyze information with the ability to apply independent judgment, discretion and initiative in recommending appropriate solutions to resolve problems.
• Knowledge or the ability to quickly learn financial accounting or financial grants management • Excellent computer skills with demonstrated advanced proficiency using standard office software programs, including word processing, spreadsheet, database management, email, and calendar.
General knowledge and ability to use the internet (i.
e.
, websites, email, online report submission, document uploads, and other electronic research tools).
• Demonstrated ability to work in a professional manner effectively and cooperatively with a diverse clientele, including interactions with difficult and demanding individuals both in public and private organizations.
• Demonstrated knowledge of or the ability to quickly learn private and governmental regulations, and experience interpreting sponsor requirements for award management, and ability to communicate regulations and procedures.
• Excellent communication skills with the ability to provide training to others.
Must be able to communicate professionally, openly, and effectively with faculty, administrators, staff, managers, and the community, with the ability to identify and understand questions and provide helpful responses for problem resolution.
• Excellent written communication and proofreading skills (spelling, punctuation, and grammar) with a high attention to detail.
• Ability to analyze data and make accurate projections with the ability to compile, write, and present reports.
• Ability to maintain a high degree of confidentiality.
• Ability to foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the organization.
• Ability to learn and adapt to the use of new technology, such as web-based tools.
Special Instructions to Applicants The department will evaluate a candidate’s qualifications/experience to determine if the individual will be hired on at a level II or a level III analyst.
The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption.
Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired.
This attestation will ask if you are vaccinated or asking for a medical or religious exemption.
AA/EEO/Disability/Protected Veteran Employer Posting Detail Information Open Date 08/17/2023 Close Date Open Until Filled Yes Review of Applications Begin Date