Accounts Payable Clerk I

Position Information Job Title Accounts Payable Clerk I Posting Number 201000713 Posting Type Regular Contract End Date Salary Range Hiring Range $19.
13-$23.
00 per hour Full Time or Part Time Full Time If Part Time, List Work Hours Position Summary Information Job Description Summary Responsible for performing tasks related to Accounts Payable activities, including payment of invoices, filing and maintenance of A/P documents, account reconciliations, account and vendor analysis and preparation of related journal entries.
Accounts Payable Clerks may be specialized in the bookstore or general office methods and may incorporate all or some of the following duties.
Minimum Qualifications Requires high school diploma or equivalent Requires the equivalent to one year of experience in accounts payable processing Experience in a computerized environment and exposure to requisitions and purchase orders is required Must know standard business office procedures; work independently and perform financial or statistical work of average difficulty, rapidly and accurately Must read and write at a level appropriate to the duties of this position Academic education above the twelfth grade may be substituted for the required experience on the basis of 12 semester units of business or commercial education being equivalent to six months of experience Ability to perform complex, highly responsible and confidential duties Must operate a 10-key calculator by touch Excellent computer skills including Microsoft Word and Excel Ability to prioritize, plan, organize, and meet time lines Ability to establish and maintain cooperative and effective working relationship with others Excellent verbal and written skills and the ability to interface with all levels of staff, Board of Directors, university community, including students, faculty and staff, and the public Interpersonal skills using tact, patience, and courtesy Ability to maintain regular and reliable attendance A background check is required for all regular benefited positions The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment Preferred Qualifications Physical Demands Hearing and speaking to exchange information in person or on the telephone Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator Seeing to read a variety of materials Sitting or standing for extended period of time Physical agility to lift 20 pounds to shoulder height Physical agility to lift, carry, push, or pull objects Typical Essential Functions Process invoices and/or other evidence of requests for payment including, but not limited to, the following: matching of invoice with purchase order and/or receiving documents, verifications or authorization signatures, verification of extensions and limitations of purchase order amounts and inclusion of freight and sales tax, if applicable.
Ensure the accurate assignment of cost and retail figures Schedule invoices for payment Prepare batches of payments for data entry and enter when required Prepare express checks when necessary Maintain files of open-hold activity and open purchase orders Reconcile vendor statements to invoices Research various Accounts Payable questions and effectively communicate the findings verbally or in writing to the concerned parties Correctly identify 1099 subject transactions for reporting to vendors and the Internal Revenue Service Prepare journal entries related to Accounts Payable corrections and accruals Assist in the testing and training phases of various implementations as required Backup to other Accounts Payable and receptionist desk Prepare monthly EDD 542 reports (Independent Contractors) to be mailed at the end of each calendar month File and Maintain W-9 file for all vendors Assist in the training and supervision of student assistants Perform other duties assigned Special Instructions to Applicants Please see Special Instructions for more details.
Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and 14 holidays.
Employees are eligible to participate in the CPC Medical Insurance Plan offered through the California Public Employees’ Retirement System (CalPERS).
Employees have different plans from which to choose including HMOs and PPOs.
The coverage includes the employee, his/her dependents, or domestic partner.
The CPC covers a large portion of the medical premium for the employee and eligible dependents.
All employees are members of the California Public Employees’ Retirement System (CalPERS) and will contribute to their retirement; these contributions can be refunded if the employee terminates prior to retirement.
Please visit our website for additional benefits information.
https://www.
calpolycorporation.
org/resources/business-services/human-resources/benefits/ Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.
The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption.
Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired.
This attestation will ask if you are vaccinated or asking for a medical or religious exemption.
AA/EEO/Disability/Protected Veteran Employer Posting Detail Information Open Date 11/28/2023 Close Date 12/12/2023 Open Until Filled No Review of Applications Begin Date